Setting up the Production Control WebApp

Once the Bp Event ProductionControlApp has been installed by your Bp Event account manager, make a few internal settings.

• Activate jobs

  By default, two automatic jobs are executed daily to clean up the data buffer. Entries for production status and pickings that are older than seven days are deleted.

  1. Go to the   Configurations tab and click on   Jobs >   Search > Type "Delete data buffer segment".
  2. Open the jobs:
     1. ProduktionsApp_ProdStatusBereinigung
     2. ProduktionsApp_Kommissionierungsbereinigung
  3. Set the Start time/condition "Series" and specify the intervals and time period in which the job should be executed under Series  Edit .
• Select login and alert options

  Enter basic settings for logging in and for automatic warnings.

  1. Go to the   Administration tab and click on   Settings >  Company >  Added fields > ProductionControlApp.
  2. Select the Authentication mode for staff with change authorisation for the production status and picking:
     1. by waiter key (not included in the app)
     2. by button on the screen.
  3. Activate a warning if production items are not picked in good time before the Departure .
     1. Input "0": no warning
     2. Enter a value in hours: Warning before departure time
        Example: If "1.5" is entered, a warning is issued one and a half hours before departure if not all items have been picked.
        Note: Every five minutes, the system automatically checks whether a warning needs to be issued for a current order.
  4. By default, the time at which production items must be picked ("From kitchen") is set to two hours before the start of the event. If necessary, change this under  Configurations >  Added fields >  Event segments in the field "From kitchen custom formula".
• Customise the default URLs

  Customise the specified URLs for the different users directly in the browser. If necessary, enable the http port in the Windows firewall to ensure the connection to the server. Replace "localhost:8080" with your server address. For single company: http://localhost:8080/produktionsapp/client.html

  1. For multi-companies: http://localhost:8080/produktionsapp/client.html?BetriebsNr=1 or http://localhost:8080/produktionsapp/client.html?BetriebsNr=1
  2. For different cost centres: http://localhost:8080/produktionsapp/client.htmlKostenstelle=1 or http://localhost:8080/produktionsapp/client.htmlKostenstelle=1
  3. For multiple production sites: http://localhost:8080/produktionsapp/client.htmlProduktionsort=Las Vegas or http://localhost:8080/produktionsapp/client.htmlProduktionsort=Las Vegas
  4. For different printers: http://localhost:8080/produktionsapp/client.htmlAusgabe_Einst_Suffix=kueche or http://localhost:8080/produktionsapp/client.html Ausgabe_Einst_Suffix=kueche1
  5. Driver client  (in the list "ProduktionsApp_QRCode_Lieferschein"): http://localhost:8080/produktionsapp/fahrerclient.html?Vorgang_Nr=
• Set up item groups for the Production Control WebApp

  Only items that are assigned to a production item group are shown in the ProductionControlApp. If these item groups have not already been set up for other modules (Item details and Recipes or Purchasing), they must be created now.

  1. Go to the  Administration tab and click on   Settings >  Items.
  2. Create the following Item groups as top groups: Production items, ingredient items, pre-production items, purchase items.
  3. Set the Item assignment to "For structuring only" for all these groups.
  4. Create suitable Item groups .
     Example: Production item: Production meat, production fish, production side dish
     Ingredient item: Spice mix du chef
     Pre-production items: peeled potatoes
• Assign the correct item groups to the item group packages

  There are three item group packages for the ProductionControlApp, which decide which items are shown or hidden on which tab.

  1. Go to the  Administration tab and click on  Settings >  Items > Item group packages.
  2. Item group package ProductionControlApp: For all item groups that are subgroups of production items.
     Example: Meat production, fish production, side dish production
  3. Artikelgruppenpaket ProduktionsApp_Filter: For all items groups whose items are to show in the ProductionControlApp.
     P.ex.: food and drinks, but not crockery or equipment
  4. Artikelgruppenpaket ProduktionsApp_Zutaten: For all item groups that are to show on the Ingredients tab.
     P.ex.: Item groups of the top group "Purchase items" (dry goods, egg products, meat) or component items labelled as "Stock items" (Spice mix du chef)
• Assign items to the correct item group

  Each production item must be assigned to the correct group in order show in the appropriate place. This assignment is made in the item itself.

  1. Go to the   General tab and click on   Items > ProductionControlApp at the bottom right of the window.
  2. Select Kitchen station and Production area to narrow down the list of items shown to staff
     Example: Kitchen station: hot kitchen, cold kitchen, patisserie, butchery
     Production area: finger food, salad, dessert
  3. In the Production info from field, enter the number of days that an item with the status "Finished" is shown in the production plan.
     Example: The pre-production item "Cooked pasta" is shown for three days.
  4. Production item: allows a non-production item to appear on the production plan tab, contrary to the general rule
  5. Pre-production: makes an item appear as a component or preliminary stage for another production item on the Pre-production tab.
     Example: "Peeled potatoes" are a pre-production item for the production item "fried potatoes".
  6. Stock item: makes an item appear as a single ingredient on the Ingredients tab, even though it still contains individual components.
     Example: "Spice mix du chef" is shown as an ingredient, although it consists of salt, pepper, paprika and garlic.
  7. Itemise in production plan: allows components to appear directly in the production plan under the actual production item. Only activate this option for the main ingredients for clarity.
     Note: This option is only possible if the production item has a recipe.
     Example: Production item "Goulash" with main ingredient "Beef"
  8. To activate the detailed display for specific production items only, enter the comment "ProdApp" in the combo item under   Item >  General >   Component >  Remarks.
• Authorise staff to start the Production Control WebApp

  The app can only be started by a user with access to the WebApp. If it is open, the production data is visible to all staff, but cannot be changed.

  1. Go to the   Administration tab and click on  Users >  User to open the record of a staff member.
  2. Add the staff member to the „ProduktionsApp_Gruppe“ group by clicking on  User group >  New .
  3. Above the list of user groups, activate Access by  WebApp.
• Authorise staff to change the production status and to pick orders

  Only logged-in users can change the status of production items or pick the items. Either select existing users or create new users (Creating new users).

  1. Go to the  Administration tab and select Users to open a new or existing user.
  2. Assign a User ID for the ProductionControlApp in the bottom left-hand corner of the ProductionControlApp window:
     1. A waiter key number for logging in by Waiter key or
     2. a User number (top right in the toolbar of the window) for logging in by selection button
  3. Optionally, enter a Display name under which the staff member can be selected in the ProductionControlApp.
  4. Select one or more Production sites.
     Note: Insert the city with a semicolon before and after the city name (;Speyer;Paris;)
     Example: The chef Kim Miller belongs to the company "Grafs Gastronomie" at the production sites Speyer and Paris.