1. Open a text template or create a new template. (Creating a text template)
2. Place the cursor in the text field at the point where you want to insert the table.
3. Click on the expand triangle next to  Table in the toolbar and specify how many rows and columns are to be inserted.
4. Specify Cell colour, Frame andColumn width and confirm your entry by clicking OK.
   Alternatively, right-click on the table to open the context menu and make changes to the  table (frame, background, spacing, add, delete, etc.) there.
5. Label the individual rows/columns or insert database references.

Images saved under  Templates >  Gallery can be replaced in the text document. Whether the image was inserted on the page or in the text flow makes no difference at this point.

1. Select the image in the mail and right-click.
2. Select  Gallery >  Replace. A list of all other images from the Gallery that have either the same category 1 or 2 will open.
3. Left-click the new image. The format of the new image will automatically be adjusted.
4.  Save your changes.

Insert a table of contents into long text documents such as quotes by first selecting all the headers and then creating an index with page numbers.

1. Select the headers in the document and right-click (context menu), then  Add to table of contents and assign one of five Levels. Alternatively, assign the level by clicking on  Table of contents in the toolbar and selecting  ToC entry >  Level.
   Example: Tuesday, 1 March, Wednesday, 2 March, Thursday, 3 March -> Level 1; Schedule, Rooms, Cost estimate -> Level 2
2. All  ToC entries are listed under  Table of contents and can be edited there:
   
   1.  Shown in the document: The cursor jumps to the ToC entry that is highlighted in blue.
   2.  Change text: The text is changed both in the document and in the table of contents.
   3.  Change level: The entry is assigned a different level in the ToC, visible after refreshing.
   4.  Remove: The entry is removed from the table of contents.
3. When all texts have been selected, place the cursor at the point in the document where you want to insert the table of contents and click on  Table of Contents > Insert Table of Contents.
4. Refresh the table of contents after making changes to the document by clicking on  Table of contents >  Refresh table of contents or  Refresh page numbers.
5. The formatting of the table of contents are defined in the template. Options for individual settings can be found under  Table of contents >  Settings.
6.  Save your changes.

If text styles are used in a template, changes can be made to these styles in the document without changing the template.

1. Create a new letter, a new e-mail with a template in which different font styles are used. (Writing a mail or Writing an email)
2. Select the text that was formatted using a font style.
3. Format the text using the tools in the horizontal bar. (colour, font, font size, underline, etc.)
4. Click on the expand triangle next to  Style sheet and select  Copy current settings to template, then select the style template.
5. Confirm the message with Overwrite settings.

While font styles for references (4D expressions) are adopted directly in the text template, all lists used in text templates must be formatted separately.

1. Open the list in a text template by right-clicking on the list name and selecting  Open list.
2. Go to the  Word processing tab in the list
3. Select the text, click on the expand triangle next to  Style sheet and select a suitable style.
   Note: If no current style templates are available or they have been changed in the administration in the meantime, first click on  Style sheet >  Update standard style templates.
4. The text is formatted according to the style sheet specifications.
   Repeat the process for all the texts in this list.
5.  Save your input by clicking on the icon in the top left-hand corner of the input window.

Font styles that are defined as style templates under  Administration >  Settings >  Text template can be used in text templates. If the style changes, it is edited in the administration and only needs to be updated in the individual templates.

1. Open an existing text template or create a new template.
2. To apply a style sheet, select the text, click on the expand triangle next to  Style sheet and select a suitable style sheet.
   Note: If no current style templates are available or they have been changed in the administration in the meantime, first click on  Style sheet >  Update standard style templates.
3. The text is formatted according to the style sheet specifications.
4. Repeat the process for all texts as needed.
5.  Save your input by clicking on the icon in the top left-hand corner of the input window.

Standard style templates are edited in the administration and can be transferred to all templates in which the text styles are used.

1. Go to the  Administration tab in the function bar and select  Settings >  Text template.
2. Enter a text in the text field.
   Note: this is about creating font styles, the text entered here is irrelevant, just a few letters are sufficient.
3. Format the text using the tools in the horizontal bar. (colour, font, font size, underline, etc.)
4. Click on the expand triangle next to  Style sheet and select  Copy current settings to template, then select the style template.
5. Confirm the message by clicking Overwrite settings.

If you create style templates in the administration and transfer them to your templates and lists, changes (corporate identity) will only need to be applied in one place in future.

1. Go to the  Administration tab in the function bar and select  Settings >  Text template.
2. Enter a text in the text field.
   Note: this is about creating font styles, the text entered here is irrelevant, just a few letters are sufficient.
3. Format the text using the tools in the horizontal bar. (colour, font, font size, underline, etc.)
4. Select the text and click on the expand triangle next to  Style sheet >  New text style sheet.
5. Enter a unique name for the style sheet and confirm the entry by clicking on OK.
6.  Save your input by clicking on the icon in the top left-hand corner of the input window.

Sections separate a template into different areas with different formatting.
Example: Page 1 to 3 portrait format, page 4 landscape format, from page 5 portrait format with narrow margins etc.

1. Select the position in the text where you want to insert a new section.
2. Click on the expand triangle next to  Section in the toolbar and select   New section.
3. The text is moved to a new page from the marked position and a new section break is inserted at
   Note: You can  Rename the individual sections for better readability.
4. Keep the cursor in the text field of the section and click on to edit the settings further.
5. Select a different format (e.g. landscape format), enter settings for margins, spacing, columns etc. for this section.
   Note: The height and width of the header, footer and text can also be changed per section using the ruler at the top and left of the text.
6. Then insert another section at a suitable point if only one specific area is to be displayed in the different format.