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If you maintain revenue accounts in Bp Event, these must be checked and adjusted if necessary when the VAT is reduced.

  1. without FA interface
    Revenue accounts can be maintained per price group in the item. Check the revenue accounts for your items.
    Recommendation: Ask your account manager to generate a data maintenance list for you.
  2. with FA Interface
    If you use a financial accounting interface, in most cases there are different revenue accounts for each VAT rate. When converting the VAT, check that the correct revenue accounts are addressed.

The revenue accounts can be input in several places, check all possible places in your database. Revenue accounts should only be maintained in the item under exceptional circumstances. Check whether the revenue accounts in items can be deleted and the revenue accounts can be maintained at a higher level (example: item group)
Recommended action see step Adjust item prices (optional)
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Would you like to pass on the VAT reduction to your customers and lower your item prices? Or would you like to generally adjust your prices from 1 January 2026? Do you work with a financial accounting interface and need to check the revenue accounts? Then we recommend you maintain prices by bulk operations on lists.
Note: Existing events, item components or event templates must not be updated automatically. Price changes must then be updated individually by the user in all relevant places.

  1. Open a selection of items by executing a search.
  2. In the toolbar of the search result, select Aktion Auf Liste Bulk operations > Aktion Auf Liste  Edit items in list.
  3. Enter the price group you want.
  4. Enter the Prices valid from date for the new price.
    Example: 01/01/2026
  5. Select the Basis of the price calculation (e.g. old price) and enter the price adjustment as a percentage or as a value.
    Note: For a price reduction, place a minus (-) in front of your entry
  6. Enter the rounding points.
  7. To show revenue accounts in the price maintenance list, tick Show FA data.
    Note: This option is only available if you have an FA interface.
  8. Check the entries and click on Calculate.
  9. Changes can be made manually in the columns highlighted in white using the item list at the bottom of the input window. Check the entries for correctness and make changes if necessary.
    - Check new price
    - Check revenue account
  10. Click on Speichern Save to import all changes to the items.
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If you use menu cards such as food menus, seasonal menus, etc., which are affected by the VAT reduction and any associated price changes, these must be updated individually.
If you use the Bp Event Webshop or menu cards for interfaces, e.g. to POS systems, the data export must be triggered again. If you have any questions, please contact your account manager or the Bp Event Hotline.
Recommended action: Copy affected menu cards
a) Set the Valid until date to "31/12/2025" for the old menu card
b) Set the Valid from date to "01/01/2026" for the new menu card

  1. Go to the tab Basis Home tab in the function bar and select  Karte Menu cards >  suche Search.
  2. Select a menu card that is affected by changes and click on  Kopie Copy in the toolbar.
    A copy of the menu card will open.
  3. Adjust the Name of the new menu.
  4. In the new menu, set the Valid from date to "01/01/2026" and the Valid until date to the distant future e.g. "31/12/2099".
  5. Speichern Save and close save the new menu.
  6. Open the "old" menu by double-click.
  7. Set the Valid until date to 31/1272025.
  8. Speichern Save and close the old menu.
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